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What's each clinician's share of overhead?

Rent, admin, software: somebody has to carry it. Enter your monthly overhead and your team's average hours, and get an hours-based share per clinician you can stand behind, without building a spreadsheet. Don't have an overhead number yet? There's a builder for that too.

What should your overhead number be?

Go down the list and fill in what you actually pay. Skip anything you don’t have — a blank row counts as zero. Type the number that’s on the bill and say how often it arrives; we’ll turn it into a monthly figure for you.

Some costs never go in overhead: what you pay clinicians (that’s comp, and the Snapshot counts it separately), your own pay, and taxes on your revenue. Leave them out here or mark them “leave it out.”

And one that’s easy to miss: is this something only you or your leadership use? Your own software, a leadership email seat, tools nobody who sees clients touches. Mark those “only you or your leadership.” They’re real bills and we show them below; they just aren’t clinician costs, so they don’t get split across your clinicians. A cost that follows one person who sees clients is still “specific clinicians,” even when that person is you.

Space
Rent
Utilities & internet
Cleaning & maintenance
People who aren't clinicians
Admin / front desk
Billing help or service
Bookkeeper / accountant
Supervision you pay for
Benefits you provide
Health / dental / vision (employer share)
401k match & plan fees
Stipends (wellness, phone, tech)
Software & subscriptions
EHR / practice management
Phone & fax
Per-clinician software seats
Other software
Insurance & professional
Practice liability insurance
Licenses & dues
Credentialing & licensing you cover
CE stipends
Legal
Marketing
Directories, ads & marketing
Website
Everything else
Your overhead number so far
$0/mo
Fill in a cost above and watch it build.
Your team (average hours worked per week)
hrs/wk
hrs/wk
$56/hr
Overhead per worked hour
37.0 team hrs/wk
Clinician 125.0 hrs/wk · 68%$6,081/mo
Clinician 212.0 hrs/wk · 32%$2,919/mo

A fair share is hours-based: your fixed overhead divided by the total hours your team works, so a 10-hour clinician carries a quarter of what a 40-hour clinician does. This is decision support for whether a seat is carrying its share, not a bill you hand anyone. The full Snapshot runs this same split inside every per-clinician profit number.

Everything you build here stays in this browser and nothing leaves it. On the ongoing plan the same costs are saved to your account: change one number and every report updates, and the history of what moved stays with you.

This is one slice. The full Snapshot shows every clinician, your own real hourly rate, and where the money actually goes. Free, about five minutes, nothing leaves your browser.

Free. No signup. The free read runs in your browser.

Cite this page

Link to this page and attribute it to Keystone Practice:

Keystone Practice. "What's each clinician's share of overhead?" https://keystonepractice.co/tools/overhead-share
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