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Sample Group Practice
Financial Snapshot
June 2026
2 / 4
clinicians actually make money at their current caseload
11.5%
Profit margin
1.7 mo
Cash runway
What we found

2 of your 4 clinicians don't yet cover their share of overhead at current hours. Pay runs 44.3% of revenue, and clinicians are 86.3% full against target.

The key numbers
Hours filled
86.3%
Pay vs. revenue
44.3%
Cash on hand
$34,000
Reserve fundedWatch
64.4%
Each clinician's margin
After their own costs, before overhead. Ranked highest to lowest.
Alex
$4,883/mo
Bri
$3,297/mo
Cass
$1,637/mo
Devon
$1,062/mo
Clinician by clinician
Margin is what's left after their own costs; Net is after their share of overhead
ClinicianHoursRevenueCostCost/hrMarginNet/moBreakevenBest pay model
Alex30.0$11,375$6,492$100$4,883$3,08314.0 hrCommission
Bri24.0$9,100$5,803$112$3,297$1,49716.3 hrFee-split
Cass20.0$6,500$4,863$112$1,637-$16321.3 hrCommission
Devon14.0$4,550$3,488$115$1,062-$73818.5 hrFee-split
Growth headroom
If every ramping clinician filled to a full schedule. Overhead is mostly fixed, so most of this added contribution drops straight to profit.
+$4,274/mo
Potential added contribution
$8,775/mo in billings
26.0 unfilled hrs/period
Devon12.0 hrs/period · +$2,025/mo
Cass8.0 hrs/period · +$1,099/mo
Bri4.0 hrs/period · +$766/mo
Alex2.0 hrs/period · +$383/mo
What to do next quarter
Close Devon's gap: ~4.5 more clinical hrs/period to clear breakeven · ~$738/mo
Running ~$738/mo under fully-loaded breakeven at observed hours.
Note: raise caseload, billing rate, or revisit comp
Close Cass's gap: ~1.3 more clinical hrs/period to clear breakeven · ~$163/mo
Running ~$163/mo under fully-loaded breakeven at observed hours.
Note: raise caseload, billing rate, or revisit comp
How we calculated this

Everything here comes from aggregated revenue and hours, never patient data. Cost includes wages, employer payroll taxes, 401(k) match, benefits, supervision, payment processing, and a share of fixed overhead. Thresholds are operator benchmarks; figures are planning estimates, not accounting.

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Prepared with Keystone Practice · keystonepractice.co

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